NYNOG Community Coordinator Role Responsibilities

The below is based upon a schedule of 4 events per year.

Registration:

• Collect data regarding upcoming NYNOG events from the events committee and program committee. If data is not received on time, follow up with committees and escalate as needed.

• Design email mailers for upcoming events

• Send out emails to community prior to the event based upon predetermined schedule (i.e. 45 days, 30 days, 7 days, 1 day)

• Keep board updated on registration status

• Socialize event on Twitter, LinkedIn, FB, etc

Sponsorship Coordination:

• Keep track of yearly sponsorship status in a shared sheet. Mark sponsors who’ve used sponsor benefits throughout the year.

• Prior to upcoming NYNOG events, reach out to sponsors with benefits remaining and confirm if they’ll use them for upcoming events.

• Coordinate sponsorship involvement with the events committee prior to events .

• Coordinate non-event benefits to sponsors (ie social media posts) and ensure they’re provided.

Sponsorship Renewal

• Assist with creating updated yearly sponsorship collateral

• Reach out to existing sponsors at end of year to confirm sponsorship renewal

• Keep track of renewals in shared sheet

• Ensure sponsors sign renewal paperwork

• Coordinate with treasurer to ensure payment received 

Organization Assistance

• Participate in quarterly board meetings

• Manage deadlines for internal and external requests

• Manage 3rd party vendors & suppliers

• Keep track of existing volunteers & committees

• Author internal documents related to processes & procedures

Time commitment: 10-15 hours per month